Can-do attitude and a desire to have fun and be successful in a work-hard/play-hard environment Can-do attitude and a desire to have fun and be successful in a work-hard/play-hard environment
Extremely efficient, with strong organization skills
Excellent prioritizing skills/Ability to handle multiple projects/responsibilities assigned by multiple executives
Excellent verbal/written communication skills
Ability to compose letters and memos from a general outline of information
Planning, scheduling, organizing, team building, coordination, implementation and time management skills
Project management experience
General accounting knowledge
Detail oriented
Must have advanced skills with MS Word, Excel, PowerPoint, Viso and other advanced computer operations
Some college and/or 3 - 5 years Executive Assistant experience
Ability to work without requiring constant supervision

Maintains high levels of professionalism when interacting and communicating with other Executives, Directors, Managers and Team Leads to gather or convey information. Facilitates, when necessary, a liaison role between the CEO and their teams, clients, business associates, board of advisors and others to ensure continuity of efforts and completion of applicable tasks.
Determines priorities of inquiries and problems received from both internal and external sources; provides answers and information; refers problems to appropriate individuals and follows up to ensure that answers or information have been received by inquiring party.
Performs research and other duties necessary to obtain information; gathers and organizes data and prepares reports for review and action by others.
Plans and coordinates meeting events such as national sales meetings, executive retreats, board of director meetings.
Creates dynamic PowerPoint presentations. (Marketing background would be helpful.)
Ad hoc reporting.
Distributes incoming and outgoing correspondence daily.
Coordinates CEO schedule and calendars.
Performs required secretarial/administrative assistance duties including composing correspondence for signature; managing files; making travel arrangements; preparing expense reports; directly receiving external phone calls; attending meetings and preparing and distributing meeting minutes, agendas and presentation materials. Provides back-up supports for other Executives when necessary.
Assists in Real Estate Management
Gains authority level management of key executive initiatives such as marketing campaigns, assisting with sales updates, overseeing critical timelines and projects, dealing directly with clients and their relationships.
Other duties as assigned by the CEO.

High volume data entry of invoices
High level of internal and external customer service
Reconciliation of vendor accounts
Preparation and entry of journal entries
Reconciliation of assigned General Ledger accounts
Assist with month end closing as needed
Check-run auditing
Back up for weekly check run
Filing of AP invoices
Special projects as assigned by the AP Supervisor

Executive Assistant